Importing a book
When your organisation moves onto the platform, its existing accounts come across as a book import. You run it yourself, one step at a time, and you can see what each step still has to do before and after you run it.
You do not need a configuration file, and nothing starts on your behalf. You choose which accounts to bring across, work through the steps, and post the books when the result looks right.
What you are importing
The page names the snapshot your configuration was transformed from, the date the source system stood at, and how many accounts it holds. That date matters: it becomes your trading date, so the whole book is brought in as it stood on that day and walked forward from there.
If your organisation has no snapshot recorded, the page says so and offers no steps. There is nothing to import until that is in place.
The steps
An import is seven steps. Each one reports how much of its work is outstanding for the accounts you selected, counted from the book itself rather than from what it remembers doing — so if you widen your selection, the steps that were finished have work to do again.
| Step | What it brings across |
|---|---|
| Exchange rates | The historical rate series, so back-dated amounts price correctly |
| Reference data | The operating entities, structures and counterparties your accounts name |
| Accounts | The accounts themselves, without any transactions |
| Transactions | The movements on those accounts |
| Legacy history | The pre-cutover history your reports draw on |
| Books | The general ledger and the period closes |
| Instalment legs | The forward schedule each account reports on |
Steps wait for each other. Accounts cannot come across before the rates that price them, or before the reference data they point at. When a step is waiting, the page names what must run first.
Working through it
- Select Start a conversion.
- Enter how many accounts you want and select Select accounts. Start small — twenty accounts is enough to check that the shape is right.
- Run each step that shows as Ready, in turn.
- Check the result. If a step brought something across wrongly, correct the cause and run it again.
- Widen your selection and repeat, until the whole book is in.
Running a step again
Some steps can be run again after you correct something. Before it runs, you are told what running it again replaces and how many accounts that affects — a step that cannot say what it would replace will not run again at all.
Running a step again is destructive: it discards what that step wrote and writes it afresh. It is a separate permission from running a step in the first place, so your organisation can let you run the import without letting you undo parts of it.
Posting the books
Posting the books closes the book to further accounts. Once they are posted, you cannot widen the selection or bring more accounts across — so post them only when the accounts you want are all in and you have checked them.
What your organisation configures
- Which snapshot your configuration was transformed from, and the date it stood at.
- Who may run the import, and separately, who may run a step again destructively.
- The account types, numbering schemes and counterparty types your accounts refer to. An account naming something your organisation has not set up will stop the step that needs it, and the step names what is missing.